Pursuant to the Clery Act, Utah Tech University is required to disclose on an annual basis, certain reported crime statistics that occur during University sponsored / arranged domestic and international student trips. Community members who are administratively responsible for domestic and international student trips are expected to report student trip information to the Clery Compliance Officer for compliance. (Under the direction of Policy #604.)
Clery Reportable Travel
Not all student trips need be reported. For trips to be reportable, student trips must meet certain requirements. The University must have control over the trip or program accommodation and any related academic space used in conjunction with the trip. Control, as defined by the Clery Act, means that there is a written agreement (no matter how informal) directly between the University and the end provider for use of the space
In addition, the controlled space must be used in direct support of, or in relation to, the institution’s educational purposes and frequented by students. Some examples of a written agreement include renting hotel rooms, leasing apartments, leasing space in a student housing facility or academic space on another campus and even an e-mail agreement for use of space free of charge. Hostels are not normally reportable unless the written agreement gives the University control over the space within the accommodation.
Why is this information needed?
Information on qualifying student trips is needed by Clery Compliance Officer for follow-up with the local law enforcement agency associated with the trip location. A request will be sent to the trip location law enforcement agency with jurisdiction to determine if any Clery Act qualifying crimes (occurring during the trip time frame and at the University arranged accommodation and/or related academic space) were reported to local law enforcement.
Guidelines for Travel
| Trip Accommodation and/or Academic Space Usage Agreement | Student Trip Accommodation | Length of Student Trip | Clery Act Reportable Student Trip |
|---|---|---|---|
| The University has a written, email or verbal agreement with end provider for trip accommodations and/or academic space for use of the accommodations or space. | The same accommodations are used every year or more frequently. | 1 night or more | Yes |
| The University has a written, email or verbal agreement with end provider for trip accommodations and/or academic space for use of the accommodations or space | You don’t anticipate using the same accommodation every year. | 2 or more nights | Yes |
| The University has a written, email or verbal agreement with a third party to arrange trip accommodations and/or academic space for use of the accommodations or space | Same accommodation used every year or more frequently | 1 night or more | Yes |
| University sponsored trip | None | Day trip | No |
| Student organized only or private trips – no university written, email or verbal agreement | Student arranged | 1 night or more | No |
Contact
If you have any questions on whether your trip or program should be reported, please contact Lindsey Bracken.